Tool 4.3 Job roles table
Use this table to collaboratively develop job descriptions for your team. Job descriptions are also commonly referred to as position descriptions.
The easiest process to use is to grab a whiteboard or large piece of paper or use Word or Excel. You want to create a table where across the top, you list all of the team members’ names, and down the side, you list all the key operations of the business. You can then set about populating the boxes with who does what for each operation.
The table format instantly gives you a job description for the individual (vertical column) and an overview of the operation (horizontal row). For example, you have a column for Joe’s role as Manager and a row that outlines the tasks for shearing by team member.
There are example headings below which are designed to promote thinking about all aspects of each key task and role. Everyone will have workplace health and safety, communication and record keeping on their list. If the suggested headings below don’t fit, you change them to use any that suit your operation.
The table format instantly gives you a job description for the individual (column/down) and an overview of the operation (row/across). For example, you have a column for Joe’s role as manager and a row that outlines the tasks for shearing by team member.
You can then cut this information out into sperate job description documents for each role or leave it in the one table. Sometimes a spreadsheet also works well for a larger team.
|
|
Person 1 |
Person 2 |
Person 3 |
|
Example: Shearing |
|
|
|
|
Livestock operations |
|
|
|
|
Stud operations |
|
|
|
|
Pasture |
|
|
|
|
Crop operations |
|
|
|
|
Feedlot operations |
|
|
|
|
Maintenance |
|
|
|
|
Workplace health and safety |
|
|
|
|
Record keeping |
|
|
|
|
Communication |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
